What documents are required for registering the hair oil business

GSTIN
Partnership / Company Registration
CLEARANCE FROM RESPECTIVE STATE GOVERNMENT AUTHORITIES AND CLINCIAL TRIAL REPORTS (Depends upon the state where you seek to register your business)
CLEARANCE FROM POLLUTION CONTROL BOARD / BUILDING AUTHORITIES AND NOC FROM MUNICIPAL CORPORATION
Depending upon the size of your unit or its type Registration under respective SHOPS AND COMMERCIAL ESTABLISHMENT ACT, FACTORY ACT as applicable
Trademark
Regsitration of Patent over the formula if it is unique
Registration of Copyrights, Designs of the packaging material
Approval from Medical Board
If your business needs to export the same then IEC Registration

REGARDS
HARPREET SINGH ADVOCATE - EMERALD LEGAL

1. Determine the Category of the Product - Before registration, determine under which regulatory category your hair oil falls: Cosmetic Hair Oil under Drugs and Cosmetics Act, 1940 and Rules, 1945 (Part XIII); Ayurvedic/Herbal/Unani/Siddha Hair Oil under AYUSH; Therapeutic/Medicinal Hair Oil under the DCGI. 2. Business Registration - Establish a legal entity (Private Limited Company / LLP / Proprietorship / Partnership). Register with MCA for company/LLP; GST registration; MSME (Udyam) registration; FSSAI (optional) if edible ingredients are involved. 3. Manufacturing License - Cosmetic Hair Oil: Apply for Cosmetic Manufacturing License under Rule 138 of the Drugs and Cosmetics Rules, 1945 from the State Drug Control Department. Documents: Form 31; Fee: ₹2,500 per item approximately; Site Plan; List of equipment and machinery; Qualification certificates of technical staff; Product composition and label design; NOC from Pollution Control Board; Proof of premises ownership or lease. License issued in Form 32 for cosmetics. Ayurvedic Hair Oil: Apply for AYUSH Manufacturing License under the Drugs and Cosmetics Act (Rule 157) with the State Licensing Authority (Ayush Department). Documents: Form 24-D; Product formula and list of herbs/ingredients with references from authoritative texts (Ayurvedic Pharmacopoeia of India); Process flow chart and batch manufacturing record; GMP Certificate under Schedule T; Qualified person (BAMS or equivalent degree holder); Premises layout and machinery list. License granted in Form 25-D. If You Don’t Have Manufacturing Facility: Loan License or Third-Party Manufacturing Arrangement. 4. Labeling and Packaging Compliance - All hair oil products must comply with labeling requirements under Rule 148 of the Drugs & Cosmetics Rules, 1945. Mandatory Label Information: Product name; Name and address of manufacturer; Manufacturing license number; Batch number, manufacturing and expiry date; Net content; List of ingredients; Directions for use; Cautionary note; MRP inclusive of taxes. Ayurvedic products must also mention the reference to the classical text/formulation. 5. Testing and Quality Control - Before commercial sale, test in a Government Approved Laboratory for microbial contamination, heavy metal content (Pb, Hg, As, Cd); pH value, viscosity, density; Stability and safety testing. For Ayurvedic oils, testing per Ayurvedic Pharmacopoeia standards is recommended. 6. Trademark Registration (Highly Recommended) - Register your brand name and logo under Trade Marks Act, 1999, Class 3 (cosmetics and personal care). This protects your brand and prevents imitation. 7. Marketing and Advertising Regulations - Avoid false or exaggerated claims (for example false claims can attract action under Drugs and Magic Remedies (Objectionable Advertisements) Act, 1954; Consumer Protection Act, 2019; ASCI guidelines). Always limit claims to cosmetic or traditional uses like nourishment, reducing dryness, or improving shine. 8. Export Registration (if applicable) - If you plan to export: Obtain Export Inspection Certificate if required; IEC from DGFT; Phytosanitary or Free Sale Certificate from the State Drug Authority or AYUSH. Destination countries may also require product dossier, Certificate of Analysis, GMP Certificate, and product registration with local regulator (FDA, EU CPNP). 9. Intellectual Property and Branding Protection - Patent (for unique formulation) under The Patents Act, 1970; Design registration for bottle design; Copyright for packaging artwork and advertising. 10. Post-License Compliance - Maintain Batch Manufacturing Records; conduct periodic testing; renew licenses (usually every 3–5 years); Submit Annual Returns to the State Drug Control Authority if required; comply with GMP and environmental regulations.

1. Determine the Category of the Product

Before registration, you must determine under which regulatory category your hair oil falls:

Type of Hair Oil	Governing Law / Authority	Examples
Cosmetic Hair Oil	Drugs and Cosmetics Act, 1940 & Rules, 1945 (Part XIII)	Almond hair oil, coconut hair oil with fragrance
Ayurvedic/Herbal/Unani/Siddha Hair Oil	AYUSH (Ministry of Ayurveda, Yoga, Unani, Siddha, Homeopathy)	Bhringraj oil, Amla oil with ayurvedic ingredients
Therapeutic/Medicinal Hair Oil	Drug Controller General of India (DCGI)	Anti-dandruff oil claiming cure for scalp infections

2. Business Registration

To start manufacturing, marketing, or selling, you must first establish a legal entity:

Private Limited Company / LLP / Proprietorship / Partnership

Register with:

MCA (Ministry of Corporate Affairs) – for company/LLP

GST Registration – mandatory for sales

MSME (Udyam Registration) – for small business benefits

FSSAI (optional) – only if edible ingredients are involved (rare for hair oil)

3. Manufacturing License

(a) If Cosmetic Hair Oil:

Apply for Cosmetic Manufacturing License under Rule 138 of the Drugs and Cosmetics Rules, 1945 from the State Drug Control Department (generally under the Health Department).

Documents Required:

Application Form Form 31

Fee: ₹2,500 per item approximately

Site Plan of the premises

List of equipment & machinery

Qualification certificates of technical staff (minimum: Diploma in Pharmacy or Science graduate)

Product composition and label design

No Objection Certificate (NOC) from Pollution Control Board

Proof of premises ownership/lease

✅ The license is issued in Form 32 for cosmetics.

(b) If Ayurvedic Hair Oil:

Apply for AYUSH Manufacturing License under the Drugs and Cosmetics Act (Rule 157) with the State Licensing Authority (Ayush Department).

Documents Required:

Application in Form 24-D

Product formula and list of herbs/ingredients with references from authoritative texts (like Ayurvedic Pharmacopoeia of India)

Process flow chart and batch manufacturing record

GMP Certificate under Schedule T

Qualified person (BAMS or equivalent degree holder)

Premises layout and machinery list

✅ License is granted in Form 25-D.

(c) If You Don’t Have Manufacturing Facility:

You can apply for a Loan License or Third-Party Manufacturing Arrangement.

Loan License (Form 31-A or 24-A) – allows manufacturing through a licensed manufacturer under your brand name.

Third-Party / Contract Manufacturing – you market the product; the manufacturer holds the license.

4. Labeling and Packaging Compliance

All hair oil products must comply with labeling requirements under Rule 148 of the Drugs & Cosmetics Rules, 1945.

Mandatory Label Information:

Product name (e.g., “Herbal Hair Oil”)

Name and address of manufacturer

Manufacturing license number

Batch number, manufacturing & expiry date

Net content (in ml)

List of ingredients (descending order)

Directions for use

Cautionary note (if any)

MRP inclusive of taxes (under Legal Metrology Packaged Commodities Rules)

Ayurvedic products must also mention the reference to the classical text/formulation.

5. Testing and Quality Control

Before commercial sale, your hair oil should be tested in a Government Approved Laboratory for:

Microbial contamination

Heavy metal content (Pb, Hg, As, Cd)

pH value, viscosity, density

Stability & safety testing

For Ayurvedic oils, testing per Ayurvedic Pharmacopoeia standards is recommended.

6. Trademark Registration (Highly Recommended)

Register your brand name and logo under:

Trade Marks Act, 1999

Class 3 (for cosmetics and personal care)

This protects your brand and prevents imitation.

7. Marketing and Advertising Regulations

Avoid false or exaggerated claims (e.g., “prevents baldness”, “100% hair growth in 7 days”) — such claims can attract action under:

Drugs and Magic Remedies (Objectionable Advertisements) Act, 1954

Consumer Protection Act, 2019

Advertising Standards Council of India (ASCI) guidelines

✅ Always limit claims to cosmetic or traditional uses like “nourishes hair”, “reduces dryness”, or “improves shine”.

8. Export Registration (if applicable)

If you plan to export:

Obtain Export Inspection Certificate (if required)

IEC (Import Export Code) from DGFT

Phytosanitary / Free Sale Certificate from the State Drug Authority or AYUSH

Destination countries may also require:

Product dossier

Certificate of Analysis

GMP Certificate

Product registration with local regulator (e.g., FDA, EU CPNP)

9. Intellectual Property & Branding Protection

To protect innovation:

Patent (if unique formulation/process) – under The Patents Act, 1970

Design registration (for unique bottle design)

Copyright (for packaging artwork, advertisements)

10. Post-License Compliance

Maintain Batch Manufacturing Records

Conduct Periodic Testing

Renew licenses (usually every 3–5 years)

Submit Annual Returns to the State Drug Control Authority if required

Comply with GMP and Environmental Regulations

1. Determine the Category of the Product

Before registration, you must determine under which regulatory category your hair oil falls:

Type of Hair Oil	Governing Law / Authority	Examples
Cosmetic Hair Oil	Drugs and Cosmetics Act, 1940 & Rules, 1945 (Part XIII)	Almond hair oil, coconut hair oil with fragrance
Ayurvedic/Herbal/Unani/Siddha Hair Oil	AYUSH (Ministry of Ayurveda, Yoga, Unani, Siddha, Homeopathy)	Bhringraj oil, Amla oil with ayurvedic ingredients
Therapeutic/Medicinal Hair Oil	Drug Controller General of India (DCGI)	Anti-dandruff oil claiming cure for scalp infections

2. Business Registration

To start manufacturing, marketing, or selling, you must first establish a legal entity:

Private Limited Company / LLP / Proprietorship / Partnership

Register with:

MCA (Ministry of Corporate Affairs) – for company/LLP

GST Registration – mandatory for sales

MSME (Udyam Registration) – for small business benefits

FSSAI (optional) – only if edible ingredients are involved (rare for hair oil)

3. Manufacturing License

(a) If Cosmetic Hair Oil:

Apply for Cosmetic Manufacturing License under Rule 138 of the Drugs and Cosmetics Rules, 1945 from the State Drug Control Department (generally under the Health Department).

Documents Required:

Application Form Form 31

Fee: ₹2,500 per item approximately

Site Plan of the premises

List of equipment & machinery

Qualification certificates of technical staff (minimum: Diploma in Pharmacy or Science graduate)

Product composition and label design

No Objection Certificate (NOC) from Pollution Control Board

Proof of premises ownership/lease

✅ The license is issued in Form 32 for cosmetics.

(b) If Ayurvedic Hair Oil:

Apply for AYUSH Manufacturing License under the Drugs and Cosmetics Act (Rule 157) with the State Licensing Authority (Ayush Department).

Documents Required:

Application in Form 24-D

Product formula and list of herbs/ingredients with references from authoritative texts (like Ayurvedic Pharmacopoeia of India)

Process flow chart and batch manufacturing record

GMP Certificate under Schedule T

Qualified person (BAMS or equivalent degree holder)

Premises layout and machinery list

✅ License is granted in Form 25-D.

(c) If You Don’t Have Manufacturing Facility:

You can apply for a Loan License or Third-Party Manufacturing Arrangement.

Loan License (Form 31-A or 24-A) – allows manufacturing through a licensed manufacturer under your brand name.

Third-Party / Contract Manufacturing – you market the product; the manufacturer holds the license.

4. Labeling and Packaging Compliance

All hair oil products must comply with labeling requirements under Rule 148 of the Drugs & Cosmetics Rules, 1945.

Mandatory Label Information:

Product name (e.g., “Herbal Hair Oil”)

Name and address of manufacturer

Manufacturing license number

Batch number, manufacturing & expiry date

Net content (in ml)

List of ingredients (descending order)

Directions for use

Cautionary note (if any)

MRP inclusive of taxes (under Legal Metrology Packaged Commodities Rules)

Ayurvedic products must also mention the reference to the classical text/formulation.

5. Testing and Quality Control

Before commercial sale, your hair oil should be tested in a Government Approved Laboratory for:

Microbial contamination

Heavy metal content (Pb, Hg, As, Cd)

pH value, viscosity, density

Stability & safety testing

For Ayurvedic oils, testing per Ayurvedic Pharmacopoeia standards is recommended.

6. Trademark Registration (Highly Recommended)

Register your brand name and logo under:

Trade Marks Act, 1999

Class 3 (for cosmetics and personal care)

This protects your brand and prevents imitation.

Apply online via [URL removed]

7. Marketing and Advertising Regulations

Avoid false or exaggerated claims (e.g., “prevents baldness”, “100% hair growth in 7 days”) — such claims can attract action under:

Drugs and Magic Remedies (Objectionable Advertisements) Act, 1954

Consumer Protection Act, 2019

Advertising Standards Council of India (ASCI) guidelines

✅ Always limit claims to cosmetic or traditional uses like “nourishes hair”, “reduces dryness”, or “improves shine”.

8. Export Registration (if applicable)

If you plan to export:

Obtain Export Inspection Certificate (if required)

IEC (Import Export Code) from DGFT

Phytosanitary / Free Sale Certificate from the State Drug Authority or AYUSH

Destination countries may also require:

Product dossier

Certificate of Analysis

GMP Certificate

Product registration with local regulator (e.g., FDA, EU CPNP)

9. Intellectual Property & Branding Protection

To protect innovation:

Patent (if unique formulation/process) – under The Patents Act, 1970

Design registration (for unique bottle design)

Copyright (for packaging artwork, advertisements)

10. Post-License Compliance

Maintain Batch Manufacturing Records

Conduct Periodic Testing

Renew licenses (usually every 3–5 years)

Submit Annual Returns to the State Drug Control Authority if required

Comply with GMP and Environmental Regulations