Trust Accounting
Hold and track client money separately from your firm's own funds, with per-matter ledgers and firm-level trust accounts you can reconcile against the bank.
Note
Trust accounting is for owners and admins only.
Per-Matter Trust Ledger#
Each matter's trust balance lives under the Billing tab → Trust. The ledger lists every movement with its date, type, description, signed amount, and the running balance after it.
Use Record entry to add a movement:
- Account — which firm trust account it belongs to
- Type — Deposit, Disbursement, Transfer in, or Transfer out
- Amount
- Date
- Reference — e.g. a cheque number or transfer reference
- Description
Tip
Flow won't let a disbursement take a matter's trust balance below zero — a movement that would overdraw the matter is rejected. This protects client money and keeps your trust accounting compliant.
Firm Trust Accounts#
Manage your trust accounts from the Trust accounts section of the Finance Dashboard. Each account shows its name, bank, jurisdiction, and current book balance.
- New trust account — name it (e.g. "Client Trust Account") and set its currency and jurisdiction
- Reconcile — enter the balance from your bank statement; Flow compares it to the book balance and tells you whether it's balanced or shows the difference to investigate
- Archive — available once an account's balance reaches zero